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#WORD MAIL MERGE FROM EXCEL NEXTIF EXAMPLE CODE#
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Microsoft Office Support, Field Codes: Next field.

#WORD MAIL MERGE FROM EXCEL NEXTIF EXAMPLE DOWNLOAD#

You can download the sample file used in this article from the link below: Note: By placing 2 Next Record Fields, 2 records will be skipped by all proceeding fields: As the group changed, it didnt go to the new merge document.

I had already use the next record to show multipe records in the same document. I would like to use the nextif function to put a group of data record in a word document and another group of data into a new merge document. Post a question in the Word community forum. I am merging the data from Excel to Word document. On the Mailings tab click Insert Merge Field and select the field you want to show on your labels. You can use mail merge in Office 2016 to create form letters or address labels certificates with. To sort your recipient list or remove recipients on the Mailings. Note: The Next Record Field is not visible unless you press Alt + F9: Mail merge labels from excel to word 2016.

Note: All proceeding records will display data from the next record.Ĭlick on the Rules button on the Mailings Ribbon. Move the cursor to the location you want the Next Record Field to be inserted.

Word Mailings Greeting Line (Mail Merge).

#WORD MAIL MERGE FROM EXCEL NEXTIF EXAMPLE HOW TO#

In this example I will be using the recipient list below: Excel Magic Trick 1225: Excel/Word Mail Merge for Customer Accounts Receivable Letter or E-mailMail Merge Grouping Multiple row data- NEXTIF How to use Data Merge in Adobe InDesign Mail Merging with Microsoft Excel and Word How to merge cells in excel without losing any data in both cells Mail Merge with Grouping in MS Word by Chris Menard Fit. Also please visit my website the main layout for your document.

Word, Delete Next Record If Rule (Mail Merge).

Microsoft Office Support, Field Codes: NextIf field.

You can download the sample file used in this article from the link below: Note: The Next Record Field is not visible unless you press Alt + F9: As can be seen from the figure below, the title of the recipient will be compared to the value “Ms” to see if they’re equal or not: This is the value that will be compared with the field value. This is the method that will be used to compare the field: Note these fields were defined when you were creating the Recipient List: You will be able to choose the field thats its value will be compared. In the window that opens there are 3 parts: From the Mail Merge task pane, select Use an existing list, then click Browse. The list can be in an existing file, such as an Excel workbook, or you can type a new address list from within the Mail Merge Wizard. Step 3: Now youll need an address list so Word can automatically place each address into the document. Note: All proceeding records will display data from the next record if the comparison in the Next If Record Rule returns true.Ĭlick on the Rules button on the Mailings Ribbon. Click Next: Select recipients to move to Step 3. Move the cursor to the location you want the Next Record If Field to be inserted. And Insert any Fields the document may need: The next record is for “Ms Ellon”, therefore all proceeding fields will skip a record. As you can see although the first greeting line is for “Ms Ellon” but the next greeting line skips a record and displays the greeting line for “Mr Phil”:Ĭreate the main layout for your document. As you can see from the figure below both greeting lines are being displayed for “Mr John”:

Documents ('Main.doc').MailMerge.Fields (1).Select Selection.Collapse Direction:wdCollapseStart Documents ('Main.doc'). Range:Selection.Range, MergeField:'PostalCode', Comparison:wdMergeIfEqual, CompareTo:'98004'.

#WORD MAIL MERGE FROM EXCEL NEXTIF EXAMPLE CODE#

If the next postal code equals 98004, the next record is merged into the current merge document. In the figure below you can see the List of Recipients used in this example:Īs you can see the first record is for “Mr John” therefore the Next Record If Rule is ignored. This example adds a NEXTIF field before the first MERGEFIELD field in Main.doc. If the title of the current record is not “Ms” then the Next If Rule will be ignored: The Next If Rule compares the Title of the current record with the value “Ms”. If the title is equal to “Ms” then all proceeding greeting lines will skip a record. The document consists of the following fields: Note: Alt + F9 was pressed to display all the fields in their code format: If the comparison returns false, the Next Record If Rule will be ignored. If the comparison returns true, all proceeding fields will skip a record. The Next If Record Rule checks a certain field of the current record with a value.